Phase I: The studios Director will submit the call for artists as per guidelines on the studiosinc.org website. The submission window will last for 30 Days. The Studios Director will screen the applications to ensure all meet the eligibility requirements for the program; those applications that do not will be set aside.
Phase II: The Studios Director will convene a Selection Panel. The Selection Panel will be comprised of seven (7) voting individuals; at least two (2) of whom will be female, with the Studios Director serving as a non-voting facilitator and adviser. The panel will be composed of:
- Two (2) Studios Inc Board Members
- Four (4) Invited members from the regional arts community
- One (1) Existing Studios Inc. resident artist (preference to be given to an artist about to leave)
Prior to meeting, the Studios Director will prepare copies of the qualified applications and will distribute those electronically to the Selection Panel at least one week prior to the initial selection meeting. The Selection Panel will then meet to review the proposals of the artists who have applied for membership in the program, and who meet all eligibility requirements. The panel will view images of the work submitted by the applicants and will conduct a frank and open discussion about each applicant, with the ultimate goal being to narrow the list of possible studio recipients to no less than twice the number of available open studios. For example, if there are two available studio slots for a given year, the Selection Panel will initially select no less than four finalists, but no more than three times the number of available studios. This will provide at least one primary recipient and one alternate for each available studio slot. At the end of this initial process, the Studios Director will notify the list of remaining applicants that they have been moved on to the second round of the process, and will also inform those not included.
Phase III: The Studios Director will arrange with the Selection Panel several times during the Phase where the Selection Panel can have a deeper dive with each finalist artist. The format will consist of a studio visit and formal presentation by each selected applicant. Alternatively, a selected artist can opt to make a formal presentation at the Studios Inc. administrative offices. Regardless of method, these presentation or studio visits will last no longer than 30 minutes. The time frame for these presentations will be constrained, so the Selection Panel should be committed to devote two Saturdays to this process. The ultimate time commitment will be defined by the number of artists to present.
Phase IV (within two weeks of conclusion of Phase III): The Selection Panel will reconvene to discuss the studio visits held during over the previous phase and to determine the final order of the applicants. Ideally this Phase will occur immediately following the final artist presentations, but should be held absolutely no later than two weeks from the conclusion of the final presentations. The outcome of this meeting will be the formal selection of an artist for each available studio, plus an equal number of alternate artists in case the primary is unavailable to utilize the studio. Once these final selections are made, the Studios Director will notify both the selected artists and those not selected of the outcome of the selection process.